Cancellation and Weather Policy

This cancellation policy is designed to be fair and transparent for all participants. Please review the following terms carefully.

1. Team Withdrawal within Two Weeks of an Event

If a program withdraws a team or multiple teams within two weeks (14 days) of a scheduled event, the program will receive a 50% credit toward a future event. This credit is applicable regardless of the reason for the withdrawal, which includes, but is not limited to, athlete or coach sickness, injury, or absence. This policy helps us manage event logistics and costs that are committed in advance, such as venue fees, staffing, and awards.

2. Required Cancellation Notification

To be eligible for the 50% credit, all cancellations must be formally submitted in writing. The program’s primary contact must send an email to Registration@LibertySpiritChampionships.com prior to the scheduled check-in time for each affected team. The email must clearly state the name of the program, the event name, and the specific team(s) being withdrawn.

3. Credit Application and Validity

The 50% credit will be applied to the program’s account and can be used for any future event registration with Liberty Spirit. This credit has no expiration date and can be applied at any time to a future event registration fee. The credit holds no cash value and cannot be exchanged for a refund.

4. No-Shows

Any team that does not provide a formal cancellation notification as outlined in section 2 and does not attend the event will be considered a “no-show” and will not be eligible for any credit or refund.

We appreciate your understanding and cooperation with our policy, as it allows us to effectively plan and execute high-quality events for all participants.

For any questions regarding this policy, please contact us at Registration@LibertySpiritChampionships.com.

 

Weather-Related Cancellation and Credit Policy

 

Our top priority is the safety and well-being of all participants, coaches, staff, and spectators. In the event of inclement weather, Liberty Spirit reserves the right to make decisions regarding the event schedule, including delays, modifications, or cancellation.

1. Event Proceeding as Scheduled If Liberty Spirit determines that the event can proceed safely, but a program is unable to attend due to localized inclement weather in their area (e.g., snowstorm, flooding, road closures), that program will receive a 60% credit toward a future event.  The credit has no expiration date and can be applied at any time.  The credit holds no cash value and cannot be exchanged for a refund.  

This policy is in place to account for costs already incurred by Liberty Spirit in the production of the event, such as venue fees, staff, and other operational expenses.

2. Communication of Weather-Related Changes In the event of weather concerns, Liberty Spirit will provide updates through the following channels:

  1. Official Liberty Spirit website
  2. Official social media accounts (e.g., Facebook, Instagram)
  3. Email notifications to the registered program’s primary contact

Every effort will be made to communicate any changes in a timely manner. We recommend that all teams monitor these channels closely on the day of and in the days leading up to the event.

3. Liberty Spirit Event Cancellation If Liberty Spirit is forced to cancel the entire event due to severe and widespread inclement weather (e.g., a state of emergency, a named storm, or a weather event that makes the venue and travel unsafe for the majority of participants), a different policy will apply.

  1. In this scenario, all registered teams will receive a full credit of 100% of their registration fees.
  2. Liberty Spirit will work to reschedule the event if possible. If a reschedule date is not feasible, the credit can be used for any future Liberty Spirit event.
  1. Team Discretion Ultimately, the decision to travel and attend the event is at the discretion of the individual program. While we will make every effort to provide a safe environment, programs should assess their own local travel conditions before departing. A program’s decision not to attend due to localized weather, even if the event proceeds, will be subject to the 60% credit policy outlined in section 1.
  2. Liability Liberty Spirit assumes no responsibility for any costs incurred by programs, including but not limited to travel, lodging, or other expenses, in the event of a cancellation, delay, or if a program chooses not to attend due to weather.

We appreciate your understanding and cooperation as we work to ensure the safety and success of all our events.

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